Careers at Eaglebrook

List of 5 items.

• Admissions Administrative Assistant

  ABOUT EAGLEBROOK SCHOOL

  Eaglebrook is a junior boarding and day school for boys in grades six, seven, eight, and nine, located in Deerfield, Massachusetts. Founded in 1922, Eaglebrook’s vision is to help each student develop his unique gifts during the essential middle school years, and our mission is to meet boys where they are in their development and to encourage them to build self-confidence through success. Eaglebrook offers a rich and diverse curriculum geared toward the learning styles of middle school boys.

   

  The Position

  Eaglebrook School (the “School”) invites applications for the Admissions Administrative Position (the “Position,”) specializing in, but not limited to, ensuring a welcoming environment for perspective students and their families, superior communications and support within the department as well as with all other student facing departments, while maintaining a positive work environment. The school is looking for a talented, flexible team player who will thrive in an ever-changing environment. The position is a full-time, year-round position.

   

  Admissions Administrative Assistant Job Responsibilities

  Greeting Visitors

  • Welcoming all visitors cordially, making them feel at home with fun conversation. 
  • Oversee a clean and orderly space. 
  • Answer basic questions about the interview and application process. 
  • Assist with all campus events. 
  • Prepare student/family folders for campus events. 

   

  Office Communications

  • Answer the phone with a positive voice and respond to all emails professionally and on time.
  • Welcome all walk-in visitors to campus and provide directions. 
  • Maintain daily interview schedule, update Google calendar, and Blackbaud database. 
  • Manage the setup of all Admissions-related processes in the Blackbaud database.
  • Process all application materials (submitted through SAO, Blackbaud, and/or email).
  • Submit complete application files to the Admissions Committee for review.
  • Generate and share weekly visit and student tour guide schedules with other administration offices. 
  • Coordinate with the Head of School’s Office for weekly meetings and visits.
  • Help prepare and manage weekly admissions office meeting agendas. 
  • Follow up with families to help keep them moving forward in the application process. 
  • Communicate (electronically and by mail) admissions decisions to families. 
  • Work with the Business Office to ensure payment of the registration fee and signed contracts. 
  •  Manage follow-up process with families to ensure enrollment requirements are complete (Enrollment Agreements, Registration Fees, and tuition payment plan selections).
  • Manage invites and registrations for Admissions Virtual Open House sessions.
  • Work with the event planner & maintenance team on setup for hosting the annual Western Massachusetts Boarding School Tour.

   

  Maintain a Positive Office Environment

  • Make sure the office is well stocked with essential supplies. 
  • Ensure a welcoming and tidy office space.
  • Prepare visitor gift bags.
  • Maintain Admissions Bulletin Board
  • Manage orders of giveaway items 

   

  Qualifications

  • Bachelor's degree preferred, but high school diploma or the equivalent in education and experience required
  •  1-3 years of administrative assistant experience
  • Familiarity and/or comfort working in a CRM (preferably Blackbaud)
  • Proficient computer skills (Excel, Zoom, etc.)
  • Outstanding oral and written communication skills
  • Strong, self-motivated work ethic, high energy, and competitive spirit
  • Appreciation for the value of diverse cultures, backgrounds, and experiences
  • Proven ability to work both independently and collaboratively as a member of a diverse community

   

  Physical setting:

  • Office

  Schedule:

  • 8 hour shift. Occasional overtime required with weekend work.

   

  License/Certification:

  • Driver's License (Preferred)

   

  Work Location: In person at 271 Pine Nook Road, Deerfield, MA

• Communications Coordinator

  ABOUT EAGLEBROOK SCHOOL

  Eaglebrook is a junior boarding and day school for boys in grades six through nine, located in Deerfield, Massachusetts. Founded in 1922, Eaglebrook’s vision is to help each student develop his unique gifts during the important middle school years, and our mission is to meet boys where they are in their development and encourage them to build self-confidence through success. Eaglebrook offers a rich and diverse curriculum geared toward the learning styles of middle school boys.

   

  Position Title: Communications Coordinator

  Reports To: Director of Advancement and Communications 

  Position Type: 12-month, full-time, Monday–Friday (8-hour shift, with occasional to frequent overtime on evenings and weekends)

  Work Location: In person at 271 Pine Nook Road, Deerfield, MA

   

  Position Summary

   

  Eaglebrook School is seeking a Communications Coordinator to join our team. This role is ideal for a highly organized, detail-oriented, and motivated communicator who thrives in a fast-paced and dynamic work environment. The Communications Coordinator writes accurate and engaging content for our school website, social media, and print materials; keeps parents informed of schedules for weekend activities and upcoming events through regular e-newsletters; and maintains information on the website needed for internal and external use. This role is also responsible for capturing and editing photos and video recordings of school events, and it requires immersion in the ebb and flow of the Eaglebrook School academic year. The Communications Coordinator reports directly to the Director of Advancement and Communications.    

   

  Primary Duties and Responsibilities

   

  • Write accurate and engaging content for news stories, social media, print materials, and other publications; gather and format information from departments to inform parents about schedules, deadlines, and special events through e-newsletters and web pages
  • Follow and update the annual Communications content calendar to ensure timely, strategic content delivery
  • Collaborate with Admissions, Advancement, and other departments to create audience-focused content
  • Maintain and update the school website, ensuring content is current and aligned with the school’s mission and marketing goals
  • Cover school events (photos, video, interviews) and translate them into valuable content for internal and external audiences
  • Select images and videos to complement the copy and reflect the school’s mission
  • Edit videos and photographs for various platforms and communications
  • Organize photos and videos for easy access in communications materials
  • Assist in creating marketing collateral (digital and print) consistent with the school’s brand
  • Contribute creatively to marketing campaigns that promote the school’s mission and engage students, families, alumni, and other stakeholders
  • Incorporate feedback from Communications team members and other stakeholders
  • Proofread communications, website, and social media drafts for accuracy, consistency, flow, and brand representation
  • Provide administrative support and back-up support to the Associate Director of Communications
  • Be prepared to work unconventional hours to capture school events
  • Perform additional related duties as assigned

   

  Desired Qualifications

   

  • Bachelor’s degree in marketing, communications design, journalism, or a related field
  • Strong writing skills with the ability to craft clear, engaging content for a variety of audiences and platforms
  • Strong attention to detail and proofreading skills
  • Ability to work independently and collaborate with others
  • Willingness to receive and incorporate feedback
  • Experience with social media content creation and management
  • Basic Graphic Design skills (experience with Adobe Suite, Canva, or similar tools is a plus)
  • Comfort with capturing and editing photos and videos
  • Detail-oriented with the ability to manage multiple projects in a fast-paced environment
  • Creative and positive attitude with a passion for working with students
  • Experience in the education sector is a plus, but not required
  • Driver’s license

   

• General Maintenance and Grounds

  ABOUT EAGLEBROOK SCHOOL
  Eaglebrook is a junior boarding and day school for boys in grades six, seven, eight, and nine, located in Deerfield, Massachusetts. Founded in 1922, Eaglebrook’s vision is to help each student develop his unique gifts during the important middle school years, and our mission is to meet boys where they are in their development and to encourage them to build self-confidence through success. Eaglebrook offers a rich and diverse curriculum geared toward the learning styles of middle school boys.
  
  

  POSITION SUMMARY

  Maintain a safe, clean, and aesthetically pleasing campus with attention to detail. Provide support to all events/functions on campus and be professional & courteous at all times to all faculty, staff, students, & guests.
  
  

  ESSENTIAL DUTIES AND RESPONSIBILITIES

  · Conduct routine inspections of premises and equipment.

  · Perform preventative maintenance.

  · Handle basic repairs and maintenance.

  · Oversee contractors when professional repairs are necessary.

  · Diagnosing mechanical issues and correcting them.

  · Repairing machines, equipment, or structures as necessary

  · General groundskeeping including weeding, mulching, planting, and seasonal clean-up.

  · Snow removal.

  · Snowmaking and chair lift operations on the ski hill.

  · Moves furniture and other items within a building, as directed, to ensure proper cleaning. Sets up tables and chairs in the auditorium or hall.

  · Must attend training and development classes and/or sessions as directed by the Director of Buildings & Grounds.

  · Maintains levels of attendance, punctuality, and appearance as required by departmental standards.

  
  QUALIFICATIONS 
  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Previous experience in buildings & grounds maintenance preferred, but not required.
  • Ability to work effectively with all members of the school community in a pleasant, cooperative manner.
  • Good verbal and written communication skills are necessary.
  • Valid Driver’s License
  • Applicant must consent to a criminal background check.

  
  EDUCATION and/or EXPERIENCE

  • High school diploma or equivalent
  • Must be capable of performing multiple tasks and able to function effectively in a fast-paced environment.
  • Must be able to successfully complete CPR & AED certified courses.

  
  LANGUAGE SKILLS: The ability to read and interpret documents such as safety rules, operating and maintenance instructions, and Material Safety Data Sheets.

  REASONING ABILITY: The ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to resolve problems involving several concrete variables in standardized situations.

  
  CERTIFICATES, LICENSES, and/or REGISTRATIONS

  • Valid driver’s license

  
  PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must be able to lift up to 75lbs.
  • Able to climb stairs and step ladders up to 10 feet high.
  • Pushing/pulling parking cleaning equipment, mopping or vacuuming up water spills, moving equipment.
  • The employee frequently is required to stoop, kneel, or crawl. The employee is occasionally required to climb or balance.

  
  WORK ENVIRONMENT
  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
  

  Benefit Conditions:

  • Waiting period may apply

  COVID-19 Precaution(s):

  • Personal protective equipment provided or required
  • Social distancing guidelines in place
  • Sanitizing, disinfecting, or cleaning procedures in place

  This Job Is:

  • A job for which military experienced candidates are encouraged to apply
  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education
  • Open to applicants who do not have a college diploma

• Kitchen Staff

  ABOUT EAGLEBROOK SCHOOL

  Eaglebrook is a junior boarding and day school for boys in grades six, seven, eight, and nine, located in Deerfield, Massachusetts. Founded in 1922, Eaglebrook’s vision is to help each student develop his unique gifts during the important middle school years. Our mission is to meet boys where they are in their development and to encourage them to build self-confidence through success. Eaglebrook offers a rich and diverse curriculum geared toward the learning styles of middle school boys.
  
  

  
  The Position

  Prepare and serve meals to Eaglebrook students and faculty by following recipes while observing regulated sanitation protocols and standards. Responsible for proper processing or disposing of returned food. Clean and sanitize food prep stations and surfaces. Maintain a sense of urgency and understanding of when tasks must be complete. When necessary aid in all other areas of the dining services. Must be willing to work a flexible schedule including nights and weekends.
  
  

  Responsibilities and Duties

  • Maintains a clean and orderly work station in the kitchen to the standards set by the department.
  • Aware and capable of addressing special dietary needs properly.
  • Receives and stocks inventory, rotates products and alerts of products to order.
  • Follows standardized recipes to prepare and expedite food for meal service’s.
  • Washes dishes, cleans and sanitizes food surfaces, empties trash and cleans the floor after every service.
  • Aids in dining hall setup/cleanup. 

  Qualifications
  

  • Three years experience in a high volume food service establishment.
  • Knife skills and knowledge of commercial kitchen equipment.
  • Basic baking concepts.
  • Works well with others and has the ability to follow direction with competence and understanding.
  • Displays an attention to detail and a sense of urgency.
  • Provides a current Servsafe certificate.
  • Ability to lift thirty pounds.
  • Valid driver’s license.
  • Fully vaccinated for Covid-19.
  • Ability to Pass a CORI Background Check

  
  

  Interested candidates should submit a cover letter and resume to david.gagnon@eaglebrook.org

• Day and Night Shift Custodial Positions

  ABOUT EAGLEBROOK SCHOOL
  Eaglebrook is a junior boarding and day school for boys in grades six, seven, eight, and nine, located in Deerfield, Massachusetts. Founded in 1922, Eaglebrook’s vision is to help each student develop his unique gifts during the important middle school years, and our mission is to meet boys where they are in their development and to encourage them to build self-confidence through success. Eaglebrook offers a rich and diverse curriculum geared toward the learning styles of middle school boys.
  
  

  ESSENTIAL DUTIES AND RESPONSIBILITIES  

  • Operates vacuum cleaners, auto scrubbers, carpet extractors, sweepers, and high-speed burnishers.
  • Keeps equipment in good working order. Immediately reports defective equipment to supervisor.
  • Cleans all glass using proper cleaning chemicals and equipment.
  • Cleans and polishes lighting fixtures, wood/composite surfaces, metal surfaces, and trim using proper cleaning chemicals and equipment.
  • Cleans rooms, hallways, lobbies, lounges, restrooms, corridors, elevators and elevator tracks, stairways, and locker rooms, and other campus areas using correct techniques and chemicals.
  • Empties trash receptacles daily, including feminine hygiene disposal containers, making sure that the container is clean, and a new liner is provided.
  • Sweeps, dust mops, damp mops, scrubs/strips, and waxes all hard floors, steps, and stairways using proper chemicals and equipment.
  • Cleans rugs, carpets, upholstered furniture, and draperies using proper chemicals and equipment.
  • Dusts all hard surfaces, furniture, and equipment.
  • Washes walls, ceiling, and woodwork. Washes windows, door panels, and sills.
  • Cleans whiteboard, erasers, and eraser trays using proper equipment.
  • Empties wastebaskets. Places all recycling items in proper containers.
  • Transports trash and waste to the disposal area.
  • Replenishes bathroom supplies such as paper towels, toilet paper, and hand soap as needed.
  • Cleans custodian closet.
  • Empties vacuum cleaner or changes bag between half and three-quarters full changes belt as needed.
  • Moves furniture and other items within a building, as directed, to ensure proper cleaning.
  • Sets up tables and chairs in the auditorium or hall.
  • Must attend training and development classes and/or sessions as directed by the Facilities Manager.
  • Maintains levels of attendance, punctuality, and appearance as required by departmental standards.

   

  SUPERVISORY RESPONSIBILITIES: None.

   

  QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

   

  • Previous experience in professional/custodial cleaning is preferred, but not required.
  • Ability to work effectively with all members of the school community in a pleasant, cooperative manner.
  • Good verbal and written communication skills are necessary.
  • Applicant must consent to a criminal background check.

   

  EDUCATION and/or EXPERIENCE  

  • High school diploma or equivalent
  • Must be capable of performing multiple tasks and able to function effectively in a fast-paced environment.
  • Valid driver’s license required. 
  • Must be able to successfully complete CPR & AED certified courses.  

  LANGUAGE SKILLS:  Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and Material Safety Data Sheets.  

   

  REASONING ABILITY:  Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to resolve problems involving several concrete variables in standardized situations.

   

  CERTIFICATES, LICENSES, and/or REGISTRATIONS:

  • Valid driver’s license

   

  PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  •  Must be able to lift up to 35lbs.
  • Able to climb stairs and step ladders up to 10 feet high.
  • Pushing/pulling parking cleaning equipment, mopping or vacuuming up water spills, moving equipment.
  • The employee frequently is required to stoop, kneel, or crawl.
  • The employee is occasionally required to climb or balance.

   

  WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

   

  • May be required to handle hazardous material in work areas.
  • The employee is occasionally exposed to fumes or airborne particles and toxic or caustic chemicals.
  • Will be required to wear personal protective equipment as appropriate for the work assignment.
  • Non-smoking environment.

  
  Interested candidates should submit a cover letter and resume to david.gagnon@eaglebrook.org