A Guide to the Fall Term 2020

We have developed procedures and guidelines as well as a comprehensive list of FAQs for the resumption of classes and activities in the fall that prioritizes community health and safety. Our plans below are subject to change in response to the evolving circumstances, so please check back frequently throughout the summer. Scroll down to the bottom of the page to find the list of FAQs. 

List of 2 items.

  • An Update from the Head of School

    Dear Eaglebrook Families, 

    In a few weeks, we will be welcoming students back to campus, and after a summer of preparation, we are ready and want to share with you the latest about the opening of Eaglebrook in September. Although our planning is in place, we realize the need to be flexible to meet changing conditions.
     
    New Updates for Return to Campus  
    • Per the state of Massachusetts, a student must provide proof of a negative COVID-19 SARS-CoV-2 PCR test given 72-hours before arriving in Massachusetts OR quarantine for 14 days.
    • Anyone over the age of 18 or an unaccompanied minor must submit the online Massachusetts travel form prior to arriving in Massachusetts. 
    • Lower-risk states are exempt from quarantine, travel form, and negative test results. 
    • Eaglebrook is not able to host students on campus for their 14 day quarantine. 
    Travel to Eaglebrook by plane
    Arrival time: August 31 – September 3
    • Students will provide a negative COVID-19 SARS-CoV-2 PCR test result.
    • Students will be isolated on campus for 2-4 days after the flight.
    • Eaglebrook’s Health Center will administer a COVID-19 SARS-CoV-2 PCR test to those isolated on campus for travel-to-school infection. 
    Travel to Eaglebrook by car
    Arrival for Sixth Form: September 8
    Arrival for Fifth, Fourth, and Third Forms: September 9
    • A student coming from a lower-risk state, must have a COVID-19 SARS-CoV-2 PCR test given 10 days or less before arrival.
    • A student not coming from a lower-risk state must provide proof of a negative COVID-19 SARS-CoV-2 PCR test given 72-hours before arrival.
    • Eaglebrook’s Health Center will administer COVID-19 SARS-CoV-2 PCR tests upon arrival. 
    Arrival for Day Students
    • August 28: COVID-19 SARS-CoV-2 PCR tests to be administered at Eaglebrook's Health Center.
    • September 11: First day of classes
     
    Karla Doherty is your contact for questions about travel and Brenda Wozniakewicz is your contact for questions about testing.
     
    Eaglebrook's Opening Day Arrival Form has now been activated. Please login to www.eaglebrook.org to fill out the form. At the bottom of the form, you will be asked to provide an emergency contact. If your family is in the need of finding the support of someone within driving distance of Eaglebrook, please contact Christopher Loftus.
     
    Join Rachel, me, and key members of our administrative team for another Connect with Eaglebrook on Thursday, July 30 at 7:00 p.m. We will discuss all that we have done to open school and our students’ daily schedule. We are ready to put our plans into action and are eager to see your children.
     
    Contact my assistant, Sharon Calvo with questions about the start of the school year and we will address them at tomorrow's Connect with Eaglebrook. Here is the link to the session:  https://eaglebrook.zoom.us/j/91371997517?pwd=b1BQV3lCcytxY0M3allvT1hyU3RBQT09. There is additional information for the session below. 
     
     
    Sincerely,
     
     
     
     
    Head of School
     
     
  • A Message from the Head of School

    Dear Eaglebrook Families,

    As I look out from the Lodge down to our Academic Center, I am imagining a school filled with your children.
     
    We appreciate your patience and understanding while we worked out our plans for a safe return to on-campus life at Eaglebrook this September. To ensure the safety of your children and our entire community, we have explored and analyzed a wide variety of models for teaching and learning. Our plans include the directives from the Centers for Disease Control and Prevention and the Commonwealth of Massachusetts.
     
    Although cases have surged across the United States in recent weeks, here in Massachusetts, we are entering Phase 3 of the state’s four-phase reopening plan. Eaglebrook, located in rural Western Massachusetts, is in an area of the state that has the lowest numbers of confirmed COVID-19 cases. Our 750-acre campus provides a natural setting for outdoor activities on its fields, its miles of running and biking trails, and the nearby Deerfield River. 
     
    Our Back to Eaglebrook plan for opening school covers all aspects of school life. You will have questions, and we know it’s impossible to remove every possibility for infection. Our plan is designed to lessen risks and provide active learning in classes, electives, and athletics for all of our students. Although the fall will present new procedures for students to follow, their understanding and willingness to commit in full will allow teachers, coaches, and advisors to provide for them the expected Eaglebrook education.
     
    Join Rachel, me, and key members of our administrative team at Connect with Eaglebrook on Thursday, July 16, at 7:00 p.m. We will discuss opening plans, safety precautions, and student participation. If you have specific concerns or questions, send them to my assistant, Sharon Calvo, at sharon.calvo@eaglebrook.org. Here is the link to the session: https://eaglebrook.zoom.us/j/99971611951?pwd=L2tEOW16NkJVeE90RXJPeXJEa1NVQT09

    Stay safe during the summer days ahead. We encourage your children to join Summer Connections and Summer Welcome.  These programs will help them understand the changes to our daily life at school this fall. On-campus, we continue to prepare for their return. Please reach out to me at any time as it is great to hear from so many of you.
     
    Sincerely,
     
     
     
     
    Andrew C. Chase
    Head of School

The Health and Well-Being of the Eaglebrook Community

List of 10 items.

  • Guiding Principles

    Health and Safety for All
    During the era of COVID where there is evolving understanding of the virus and disease, Eaglebrook maintains health and safety while preserving the mission, culture, relationships, financial feasibility, sustainability, and communication.

    Delivering the Mission
    We understand with every degree of safety there can be a cost or consequence that would change the culture of Eaglebrook and affect other pillars. We are committed to modeling behaviors that promote a safe campus for all that also delivers the heart of our mission.

    Maximizing and Managing Resources 
    As we look towards our 100th anniversary, we hold the vision of our school continuing to exist for another 100 years. In these challenging times, we are putting our best efforts forward to maximize the resources that we have available. We see our employees, our campus, and our families and students as invaluable pieces of a strong future and are developing plans to meet each individual where they are in terms of their needs and to maintain the natural beauty and facilities that provide the physical foundation for our daily life here at Eaglebrook.
     
  • Access to Campus

    Access to campus will be minimized for those who do not live or work at Eaglebrook throughout the course of the year. While the details of this are particular to the phase by which we are operating from a state perspective and also our own personal framework, in general, it is reasonable to expect that access will be restricted in considerable ways.

    Vendors will only be allowed on campus if they follow similar protocols for PPE and physical distancing as are established by Eaglebrook; deliveries for different departments and students/employees will be centralized at different locations to minimize exposure and the number of individuals involved in the delivery of goods.

    On-campus admission visits and tours may be scheduled at the discretion of the School and all current practices for PPE, physical distancing and sanitization will be required of interviewees.

    Parents or guardians wishing to visit with a child will need to make a formal request to the School to do so and will need to show that they are COVID-free and are able to follow the behavior code of the school. 

    Note: Access to campus may be withdrawn as needed, in order to maintain the safety, health, and wellbeing of the community.
     
  • Personal Protective Equipment

    Masks (cloth, surgical) and face coverings 

    • Students and employees will be required to wear a face covering to help protect others in case the indivual is infected but doesn’t have symptoms. A significant portion of individuals with coronavirus lack symptoms (“asymptomatic”) and that even those who eventually develop symptoms (“pre-symptomatic”) can transmit the virus to others before showing symptoms.
    • The Health Center will have a state recommended supply of disposable masks for students and employees. 
    • Masks with valves are not allowed indoors. Valves allow air to be expelled without filtration. Masks with valves should be avoided.
    • The CDC recommends for homemade cloth masks to use tightly woven cotton, such as quilting fabric or cotton sheets. Two or three layers. The fewer gaps the better. The less porous the better. 
    • Wearing your face covering correctly: Wash your hands before putting on your face covering put it over your nose and mouth and secure it under your chin, try to fit it snugly against the sides of your face, make sure you can breathe easily. 
    • Masks should be worn inside. In cases in which face coverings or masks are not possible, strict distancing of 6 feet is required.
    • Parents will be responsible for providing students with face coverings or masks. The Health Center will have masks available for students who need them.
    • Masks may be removed when: in own dorm room, apartment, home, when students can be safely kept at least 6 feet away from others while eating, drinking, sleeping, napping (strict physical distancing must be practiced at all times during these activities, especially indoors), while engaging in active outdoor play, if able to keep physical distance from others
    • Off-campus: CDC recommends wearing cloth face coverings in public settings where other social distancing measures are difficult to maintain (e.g., grocery stores and pharmacies) especially in areas of significant community-based transmission.
    • If using a disposable mask, grasp bottom ties or elastics of the mask, then the ones at the top, and remove without touching the front. Discard in a waste container and wash hands or use an alcohol-based sanitizer.
    Clear barriers will be used in classrooms and other shared spaces on campus where 6 feet distance is not possible. 
  • Physical Distancing and Other Health & Safety Measures

    The Massachusetts Department of Elementary and Secondary Education encourages schools to aim for six feet of distance between individuals where feasible. At the same time, a state minimum physical distance of three feet has been established when combined with mask usage. 

    If Massachusetts is still operating under phase 3 guidelines in September and there are no COVID-19 cases on campus - there will not be a limit to gathering size if able to physically distance. 

    Academics
    • Congestion in buildings will be limited by controlling for the direction of travel in each hallway, entrance, and exit. There will be signs and arrows pointing people in the proper direction, as well as adults monitoring the halls between classes.
    • Classrooms will be arranged based on physical distancing protocols. Student desks will remain in specific locations and wheels will be removed from desks that are mobile. Assigned seats will also be required in each class to make it easier to track close contacts.

    Athletics 

    • Physical distancing will be enforced in all athletic facilities and fields. 
    • Opportunities for outside groups to utilize Eaglebrook facilities will be limited.

    Residential 
    • Students living in the dorm will be organized into residential cohorts. Residential cohorts are typically two quads on one floor of a dorm floor, usually housing eight to ten students. 
    • The residential cohort provides students the opportunity for close personal and social contact with others, including the ability to have a roommate. 
    • Any time students leave their room and are or may be within six feet of others, including going to common spaces, face coverings are required.
    • Signage in common spaces and in bathrooms will provide guidance and occupancy limits depending on size of each space. 

    Dining 
    • The Gibbs Dining Hall and Sports Center will be used to host meals for students and faculty members simultaneously for breakfast and dinner.
    • Lunch will be served in two separate shifts in the Gibbs Dining Hall; all students and faculty will maintain the appropriate physical distances at tables and all tables in each location will be set at an appropriate distance from other tables.

    Campus Buildings and Facilities
    • All facilities will be outfitted with the appropriate signage, directional arrows, plexiglass dividers, hand sanitizers, and cleaning materials needed to maintain a healthy environment for learning.
    • Additionally, prior to occupancy, all HVAC systems are undergoing typical maintenance to ensure they are functioning properly. Most of the HVAC systems on campus exchange outdoor and indoor air and we have the ability to increase the rate of exchange. Fans that typically exhaust air on a schedule will operate more often and filters will be upgraded at locations where that is possible. During occupancy, controls are in place to confirm humidity levels, temperature, and ventilation set points. Filters will be changed on a regular basis.

    Health Center

    • The Health Center has expanded to include the top two floors of the Baines building; these spaces will be used for isolation and quarantine, as needed; and will include up to 37 beds.
    • All Health Center employees will be cross-trained on each of the floors and necessary functions. General health services will continue to be offered and will take place in the first floor of the Health Center.
    • Measures for appropriate physical distancing, PPE, and other additional necessities will be in place to maintain the safety, health, and wellbeing of all students and employees.

    Testing
    • All employees and students will be tested prior to the start of the school year; additional tests will be conducted as needed.

    Screening 

    • All employees and students will complete daily screenings in order to check for potential symptoms of exposure to the virus.

    Tracing 
    • The school will have a Code of Behavior that all employees, students, and families will agree to in order to maintain the safety, health, and wellness of the community.

    Enhanced Health and Safety Measures 

    • Hand Sanitizer stations will be set up at multiple locations in each building.
    • Plexiglass barriers will be utilized to aid in physical distancing.
    • Signage will reinforce best practices for physical distancing, wearing face masks, and personal hygiene.
    • Hands-free hydration station refill fountains will be operational, bubbler drinking fountains will not be operational.
  • Return to Campus Protocols

    Student and parent preparation prior to arrival at Eaglebrook
    • Parents are required to identify an emergency contact other than a parent within driving distance of Eaglebrook. If your family is in the need of finding the support of a guardian within driving distance, please contact Christopher Loftus
    • Students are recommended to strictly adhere to mask, physical distancing guidelines, and universal hygiene recommendations 21 days prior to arrival.
    • Students and parents are instructed not to travel to Eaglebrook if they are displaying symptoms.
    • Effective August 1, Massachusetts is requiring all visitors entering the state, including returning residents, who do not meet an exemption, to: (1) Complete the Massachusetts Travel Form prior to arrival, unless you are visiting from a lower-risk state designated by the Department of Public Health and (2) Quarantine for 14 days or produce a negative FDA EUA-approved molecular (PCR) SARS-CoV2 test result that has been administered up to 72-hours prior to your arrival in Massachusetts.
      • If your COVID-19 test result has not been received prior to arrival, visitors, and residents must quarantine until they receive a negative test result.
      • A negative COVID-19 antigen test must be confirmed by a negative result from an FDA EUA-approved molecular (PCR) SARS-CoV2 test on a sample obtained 72 hours or less prior to arrival in Massachusetts.
      • Results of antibody (serology) tests are not accepted for this exemption.
    • The state travel order applies to all persons entering Massachusetts from any point of origin. Therefore, a student who enters Massachusetts from any place not included on the list of lower risk states must quarantine for 14 days if the student cannot provide proof of a negative test result that meets the standards of the 72-hour rule. 
    • Those who wish to quarantine 14 days in Massachusetts cannot do it at Eaglebrook becuase the School cannot provide living quarters with a separate bathroom facility for each student as required by the Massachusetts travel order.
    Students Arriving by Plane to Eaglebrook: All domestic and international students who are flying (commercial or private) to Eaglebrook are asked to arrive on campus August 31 - September 3 after they have provided documentation of a negative COVID-19 SARS-CoV-2 PCR  test result. They will be assigned a temporary dorm room until after a school-administered COVID-19 SARS-CoV-2 PCR test is done at the Health Center 2-4 days after their flight lands. Allowing 2-4 days to pass from the end of the flight will make the testing more sensitive to any viral infection during travel. Once negative results are obtained, the student will be moved to move into their permanent dorm for the school year. 

    Students Arriving by Car (car is specific to students that are within driving distance, not cars from the airport) to Eaglebrook:
    Students coming from a non-exempted state will be required to follow the Massachusetts travel order and obtain a test 72 hours prior to arriving in Massachusetts. Students coming from an exempted state will be asked to obtain a test no more than 10 days prior to arrival at Eaglebrook. Students will also receive a COVID-19 SARS-CoV-2 PCR test upon arrival on either September 8 or September 9. Sixth Formers arriving by car are asked to arrive on campus on September 8. Fifth, Fourth, and Third Formers are asked to arrive on campus on September 9. After students are tested upon arrival, they will move into an assigned dorm room until test results return. Once negative results are obtained the student will be moved to move into their permanent dorm for the school year. 

    Day Students:
    All Day Students should plan on getting a COVID-19 SARS-CoV-2 PCR test at the Eaglebrook Health Center on August 28. They will then be asked not to return to campus until the first day of classes, September 11. 

    • As of July 2020, foreign nationals who have been in China, Europe, UK, Ireland, Iran, and Brazil in the past 14 days are not currently allowed to enter the United States. Click here to find the list of travelers with restrictions to travel to the United States.
    Pre-Arrival Testing 
    • All students are required to obtain a COVID-19 SARS-CoV-2 PCR (active infection test, not antibody) test prior to arriving at Eaglebrook.
    • Email results to the Health Center and bring documentation of a negative result upon arrival at School. 
    • A student who is positive before arriving at Eaglebrook will be asked to remain home for 14 days and have documentation of a negative test prior to coming to campus. Parents should contact Brenda Wozniakewicz, Director of Health Services who in consultation with Wayne Hioe M.D., Medical Director will determine a re-entry plan.
    • Students who have difficulty with this pre-arrival testing requirement should contact Brenda Wozniakewicz, Director of Health Services for alternative arrangements (Eaglebrook will attempt to arrange a COVID-19 SARS-CoV-2 home test for student).
    • Domestic companies that do home COVID-19 PCR testing are:
      Upon arrival at Eaglebrook for fall registration - students traveling by car on September 8 and 9
      • Every student will arrive at a prearranged time and have a 30-minute time slot.
      • Upon arrival, students and parents will stay in their cars. Note: We are asking only one parent to accompany a student at registration. 
      • Parents and students will be given a mask.
      • Nurses will do a student and parent visual check and selected persons may get a temperature check, if >99.5C they will have further evaluation by the Eaglebrook RN.
      • If a student has proper documentation of a COVID-19 PCR test is negative with proper documentation:
        • Student gets a diagnostic COVID-19 PCR test while in the car 
        • Health and travel questionnaire will be reviewed with a nurse.
        • Other health paperwork and immunizations are confirmed and completed.
        • Once cleared, student and parent may get out of car and continue with registration.
        • Student will then move into an assigned dorm until a negative result returns. Once a negative result returns, student will be able to move into his permanent dorm for the school year. 
      • Targeted repeat COVID-19 test in 7-14 days
      Notes
      • The regular meal rotation will begin for all with negative test results on September 11 (at the earliest), until then all meals will be individually packaged.  All Boarding Students will move into their assigned dorms for the year on September 13 (at the earliest). 

      1. Health Services Student Support

        The Health Center has expanded to include the top two floors of the Baines building; these spaces will be used for isolation and quarantine, as needed; and will include up to 37 beds.

        The first floor of Baines will be the usual health center care, medication distribution, and handling medical issues without COVID-19 symptoms.

        The second floor of Baines will be the quarantine floor for students exposed to but not symptomatic or positive; 10 singles and up to 19 beds.

        The third floor of Baines will be the respiratory clinic where any student with COVID-19 symptoms may be triaged, tested, and treated. If COVID-19 positive or suspected positive, he may stay in a bed on the third floor of Baines.
         
      2. Day Student Experience

        Day students will complete a daily screening through Ruvna Health on their Chromebooks each day before coming to campus. Once on campus, they will be involved in the daily routine of assembly, classes, meals, athletics, and other activities. Day students will be asked to arrive between 7:45 and 8:20 a.m. daily and check-out and depart following their last commitment. The library will be available for free time and depending on the phase, the dorms will also be available. 
         
      3. International Student Experience

        COVID-19 has presented unique challenges for our international student body and we want to support both students and families. Therefore, if any student is unable to travel home or feels it is unsafe to do so, we will help with arrangements for those students. We are also providing updated 1-20’s in response to recent SEVP guidelines and will continue to work to help students maintain current F-1 visa status.  
         
         
      4. Campus Visits

        As we strive to maintain a COVID-free campus, we are restricting access to campus for the first two weekends of the school year (9/11-9/13) and (9/18-9/20). However, after that initial time period, families may visit campus and will be held to the same screening standard as day students, faculty, and staff. While families will not be able to attend Country Fair or Winter Carnival weekends, we will arrange for virtual family conferences with teachers and advisors.
         
      5. Code of Behavior for Employees and Students

        Eaglebrook has developed a Code of Behavior for all employees students. It is important that all students read the document and clearly understand how to live by it, as it will govern our in-person interactions on campus for the health and safety of the entire community. We want all members of the community to feel empowered to remind others that appropriate behaviors are required. The Code of Behavior will change as appropriate in accordance with changes in national, state, and local conditions and guidance from public health authorities. 
         

         

      Eaglebrook's Campus & Location

      List of 4 items.

      • Setting and Unique Factors

        Eaglebrook is rural, nestled in a mountain, without outside traffic. The majority of the students are boarding and the many faculty live on campus. A relatively small student population with a very low faculty to student ratio which creates a tight community and family atmosphere, increasing personal responsibility and accountability.
         
         
         
      • Location within the State of Massachusetts

        Massachusetts has entered Phase 3 and cases have dropped by 85-90%. Franklin County has an incidence ⅓ of Massachusetts and the Town of Deerfield has prevalence of 1/7th of the state.
      • Phases for Guiding Practices On-Campus

        School risk is dependent on multiple community contexts: 
        • Massachusetts statewide disease prevalence and activity will be reflected in the gating criteria and Phase (1 start, 2 cautious, 3 vigilant, 4 new normal)
        • Cumulative school risk will be reflected in COVID cases in students and employees, and will be designated as Safety Zones. 
        Levels: 
        Green: No student or employee (with direct student contact) COVID-19 cases in the past 14 days.
        Yellow: One to few student or employee cases in the past 14 days.
        Red: Many student or employee cases in the past 14 days. 

        The state phase, county COVID-19 prevalence and the school zone will determine the degree of the following preventative measures:
        • Sanitation and disinfection
        • Universal hygiene
        • Physical distancing
        • Mask usage
      • Procedure for Leaving Campus

        Access to and from campus will be more limited this fall. Any boarding student needing to leave campus for day or overnight travel will need permission from Rich Fox, Dean of Students who will consult with Wayne Hioe, Medical Director.

        When students return to campus following overnight, they will be screened and, if needed as determined by Wayne Hioe, Medical Director, tested and quarantined.
         

      Eaglebrook's Program

      List of 8 items.

      • 2020-2021 Calendar

        Opening days will be on September 8 for Sixth Form, September 9 for Fifth Form, and September 10 for Third and Fourth Forms.

        Country Fair, Winter Carnival and Grandparents/Family Day will all be virtual for parents and guests but for those on campus, there will be celebrations and activities.

        On November 18, students will depart from campus and return on January 5 to the risk of exposure. During December, students will participate in the December Learning Program.

        From January 5 to March 4, students will be on campus and again from March 23 to June 4. 
          
        Click here to find the 2020-2021 school calendar.
      • Daily Academic Schedule

        The academic schedule will resemble our traditional academic schedule. Each student will have 7 classes; however, only 5 classes will meet per day, due to the need for two separate seatings for lunch in the dining hall. Class periods will be 45 minutes long with the same five minute passing time. Study hall will occur in whichever period students do not have lunch, as opposed to the end of the school day. There will be a two-week distance program between Thanksgiving and winter break - the details of this are still in process.

        MondayTuesdayWednesdayThursdayFriday
        8:00-8:30BreakfastBreakfastBreakfastBreakfastBreakfast
        8:30-8:40AssemblyAssemblyAssemblyAssemblyAssembly
        8:45-9:30A BlockC BlockE BlockG BlockB Block
        9:35-10:20B BlockD BlockF BlockA BlockC Block
        10:25-11:10C BlockE BlockG BlockB BlockD Block
        11:15-1:10Lunch/Study HallLunch/Study HallLunch/Study HallLunch/Study HallLunch/Study Hall
        1:15-2:00D BlockF BlockA BlockC BlockE Block
        2:05-2:50E BlockG BlockB BlockD BlockF Block
        3:15-4:30Sports Session 1Sports Session 1Sports Session 1Sports Session 1Sports Session 1
        3:30-5:00Sports Session 2Sports Session 2Sports Session 2Sports Session 2Sports Session 2
        6:00-6:30DinnerDinnerDinner DinnerDinner
        7:15-8:45Study HallStudy HallStudy HallStudy HallStudy Hall
      • Athletics

        Our current plan for athletics is to offer our traditional fall sport options (Football, Soccer, Cross Country, Mountain Biking, and Water Polo) and we will also offer Recreational Tennis. We will follow guidance from the state of Massachusetts and our medical team to decide if and when interscholastic competition is safe. If it is determined that we can not compete against outside teams, we will design an intramural program that will engage athletes in fun competition versus other Eaglebrook athletes.

        The New England Prep School Athletic Council (NEPSAC) has also lifted out-of-season coaching restrictions and this would allow us to supplement the fall season with winter and spring sports training sessions if there is interest from Eaglebrook athletes and coaches are available.

        A fall sports sign-up form has been sent to all new and returning students. 
         
      • Residential Life

        The residential program is the heart of Eaglebrook. Students and faculty learn, live, and work together. The schedule and routines are created to help Eaglebrook students develop their core skills. Members of the Eaglebrook community will be wearing masks and maintaining a physical distance of 6 feet in accordance with the best practices for reducing the possibility of being exposed to COVID and other illnesses. However, students will not be required to wear masks in their rooms or in the dorm bathrooms.

        Students will live in doubles and singles and initially movement around the dorm will be limited. Dorms will be cleaned and sanitized by our Housekeeping Staff on a daily basis, this also include high touchpoints in individual dorm rooms. There will also be hand sanitization stations in each dorm. The policies and procedures for moving around in the dorm and between dorms will depend on the phase we are in on campus. Additionally, students should limit what they bring to school to allowing for easier room cleaning. Click here to find the 2020-2021 Packing List
         
      • Weekend Program

        The weekend program will provide students with opportunities to use the facilities on campus and utilize our 750 acres. In addition, the Eaglebrook Outdoor Program will offer activities each weekend. 
      • Performing Arts

        The Performing Arts are central to the rich and diverse experience of the School. We will continue with our coursework in the areas of music and theater, and we will work to schedule opportunities for performances that meet and exceed the criteria for the Code of Behavior, both in rehearsals and in performances.
         
      • Off-Campus Programs

        Typically, students travel off-campus throughout the year for a wide variety of events and activities. We will initially limit off-campus travel for programs, activities, and events to ensure the safety of our community. If conditions allow, some groups will be able to travel off-campus with a few modifications. 
         
      • Independent and Personal Travel for Students

        After an initial time period determined by our Medical Director, non-school affiliated activities that require off-campus travel by individual students will be permitted as conditions allow and with permission from Rich Fox, Dean of Students. Students will be subject to required return protocols: screening, testing, and quarantining as needed. It is important to remain flexible whenever arranging any travel plans this year and avoid making plans that cannot be adjusted or refunded if needed.
         

      Frequently Asked Questions

      List of 9 items.

      • Health and Wellness

        Will students need to quarantine before arriving at Eaglebrook in the fall?
        Effective August 1, Massachusetts is requiring all visitors entering the state, including returning residents, who do not meet an exemption, to: (1) Complete the Massachusetts Travel Form prior to arrival, unless you are visiting from a lower-risk state designated by the Department of Public Health and (2)  Quarantine for 14 days or produce a negative FDA EUA-approved molecular (PCR) SARS-CoV2 test result that has been administered up to 72-hours prior to your arrival in Massachusetts. 
        • If your COVID-19 test result has not been received prior to arrival, visitors, and residents must quarantine until they receive a negative test result.
        • The current list of FDA EUA approved tests can be found here and here
        • A negative COVID-19 antigen test must be confirmed by a negative result from an FDA EUA-approved molecular (PCR) SARS-CoV2 test on a sample obtained 72 hours or less prior to arrival in Massachusetts.
        • Results of antibody (serology) tests are not accepted for this exemption.
        Massachusetts COVID-19 Travel Order:
         
        Guidance for Travelers arriving in Massachusetts:

        Will students need to be tested for COVID-19 before school begins?

        All students are required to obtain a COVID-19 SARS-CoV-2 PCR (active infection test, not antibody) test prior to arriving at Eaglebrook. Those boarding students coming from a designated lower-risk state (Connecticut, Hawaii, Maine, New Hampshire, New Jersey, New York, Rhode Island, Vermont) are asked to obtain the test no more than 10 days prior to arrival at Eaglebrook. Those from non-exempted states are required to obtain a test no more than 3 days prior to coming to Massachusetts. Email results to the Health Center and bring documentation of a negative result upon arrival at School. All Boarding Students will also get an arrival COVID-19 SARS-CoV-2 PCR test on campus. All Day Students will receive a COVID-19 SARS-CoV-2 PCR test on campus August 28. Please contact Brenda Wozniakewicz, Director of Health Services to schedule an appointment.

        Will employees need to be tested for COVID-19 before school begins?
        Prior to students' arrival, all employees will get a COVID-19 PCR test on-site, tentatively August 21 - 28. 
         
        What if a student tests positive before returning to campus?
        A student who is positive will remain home for 14 days prior to coming to campus. Parents should contact Brenda Wozniakewicz, Director of Health Services, who, in consultation with Wayne Hioe M.D., Medical Director will determine a re-entry plan.

        Will there be student COVID-19 testing on arrival to campus?
        Yes. Arrival SARS-CoV-2 testing will be within a week of arrival to campus. 

        All domestic and international students who are flying to Eaglebrook are recommended to arrive in New England 48 hours prior to their registration day. It is recommended that students and parents stay off-campus until then. Students and parents without COVID-19 symptoms may come to their scheduled orientation time.

        Allowing 48 hours to pass from the end of the plane flight will make the testing more sensitive to any viral infection during travel. If the student arrives at orientation less than 48 hours after their flight landed in New England, please contact Brenda Wozniakewicz, Director of Health Services to arrange SARS-CoV-2 PCR testing at a later date.

        Could a student be quarantined upon arrival to campus?
        During arrival week, there may be students from the United States or other countries where COVID-19 is surging or have risk factors determined by the registration questionnaire that will deem them high travel risk by our Medical Director and they will be required to stay off-campus or in the Health Center floor designated for quarantine (2-14 days depending on risk factors and testing).

        What if a student tests positive while on campus?
        Parents will be called immediately and students who have COVID-19 are encouraged to stay off-campus with family or friends if possible and follow isolation protocol for 10-14 days. If unable to go off campus, Eaglebrook’s Health Center has renovated a separate floor and rooms for COVID-19, and students will be cared for by Eaglebrook nursing staff and the school physician. 
         
        COVID-19 in children is generally mild (90-95%) but they may have influenza-like symptoms of fever, cough, fatigue, headache, runny nose, sore throat and possibly vomiting, diarrhea. Medical care is generally supportive. Students will rest, receive food in their room and medications for symptoms. There are no outpatient medications that specifically treat COVID-19 at this time. Most likely the student will feel better prior to the required 10-14 isolation period, and if the student and the school physician feel he is well enough to handle schoolwork, he may be able to join and interact in his classes online until his isolation period is complete.

        What if a faculty or staff member tests positive before returning to campus?
        An employee who tests positive will remain home, off-campus, for typically 10-14 days as determined by their own physician. 

        What if a faculty or staff member tests positive while on campus?
        Primary care health care providers will manage care, usually with the assistance of the Massachusetts Department of Public Health. Immediate isolation, preferably off-campus, typically for 10-14 days. Employees cannot return to work without a primary care physician note. 
         
        Will Eaglebrook conduct COVID-19 tests on campus?
        Yes. There will be arrival testing on campus for students. Additionally, the Health Center will test students if they have COVID-19 symptoms, have COVID-19 risk factors on daily questionnaires, as well as for surveillance screening.

        Can students be tested before returning home for breaks? 
        Yes. Students who require a COVID-19 test before leaving the United States for break will be assisted by the Health Center to obtain the appropriate test for the requirement.

        Will students still be able to access Health Services for non-COVID appointments and/or to receive medication?
        Yes. The first floor Baines will be for non-COVID medical care (musculoskeletal, orthopedics, dermatology) and daily medications.

        How safe is it to send my student to Eaglebrook at this time?
        As of July 2020, Massachusetts has entered Phase 3 and cases have dropped by 85-90%. Franklin County has an incidence ⅓ of Massachusetts and the Town of Deerfield has prevalence of 1/7th of the state. Eaglebrook School is rural, nestled in a mountain, without outside traffic. The majority of the students are boarding and many faculty live on campus. A relatively small student population with very low faculty to student ratio which creates a tight community and family atmosphere, increasing personal responsibility and accountability.
         
        How can students minimize their risk before returning to campus?
        Students are recommended to strictly adhere to mask-wearing, physical distancing guidelines, and universal hygiene recommendations 21 days prior to arrival.

        Will Eaglebrook adapt plans for the opening of school as new information becomes available throughout the summer?
        New information about COVID-19 has been streaming in daily. Eaglebrook will continue to evolve plans to keep the entire Eaglebrook community safe while advancing the Mission of the School.
         
      • Prevention and Mitigation

        What is the Eaglebrook Code of Behavior for employees and students? 
        The Eaglebrook Code of Behavior is a document that seeks to present the behaviors expected from all of us; students, staff, faculty, visitors, contractors, and suppliers. The purpose of the document is to ensure that we practice behaviors that protect each other, that we care for each other, and that our actions are driven by our desire to protect the health and safety of all members of the Eaglebrook School community. 

        How will students learn about the health and safety protocols and what is expected of them on campus during the pandemic? 
        Prior to students arrival to campus, students and parents will receive the Code of Behavior. Students and parents will also meet with their advisor, receive academic and daily schedules and routines before the school year begins. Once the fall term is underway, protocols will be reviewed and refreshed in advisor, dorm, and all-school meetings.

        How will students be expected to modify their behavior on campus to help promote a healthy campus and minimize risk of infection to themselves and others?
        Students will be expected to maintain physical distancing, wear face coverings and adhere to thorough and frequent hand washing. There will be a Code of Behavior that all students and employees will agree to follow, and that will be used as a guide for best practices in keeping the community healthy.

        How will you ensure that students are following safety protocols related to individual and community health? 
        Students will receive education regarding COVID-19, infection prevention, mask, physical distancing, universal hygiene and Code of Behavior protocols, and faculty will guide each other and students. There will be a daily symptom check and questionnaire through Ruvna Health that will be completed each morning. Students will be able to complete the questionnaire using their Chromebooks. The Health Center will have a dashboard that will determine students that haven’t completed it. 

        How will you ensure that off-campus employees are following safety protocols related to individual and community health? 
        All employees on and off-campus are expected to follow the mask, physical distancing, universal hygiene, and code of conduct protocols set forth by the School. There will be a daily symptom check and questionnaire that will be completed each morning that will help assess risk on campus. The Health Center will have a dashboard that will assist in determining those that haven’t completed the daily check.

        How will employees be expected to modify their behavior on campus to help promote a healthy campus and minimize risk of infection to themselves and others? 
        All employees as all students are expected to follow the same protocols of physical distancing, wear face coverings, and adhere to thorough and frequent handwashing.

        How will Personal Protective Equipment (PPE) be handled on campus?
        Other than masks or face coverings PPE will rarely if ever be donned by other than the medical staff when caring for COVID or suspected COVID patients.

        Will students be supplied with masks?
        Yes. When students arrive on campus, they will be supplied with 1 mask per day for two weeks, then they will be able to change to cloth masks. 

        What kind and how many masks should my student bring to school? 
        Material clearly superior but tightly woven fabric appears will be best and CDC recommends multiple layered tightly woven cotton if possible. Masks with valves should be avoided, as valves allow air to be expelled without filtration. Students should plan on bringing a two week supply of cloth masks, so they can be sent in E & R laundry.

        Will employees be supplied with masks? 
        Yes. Employees will be supplied with masks. 

        Will students be able to clean their masks on campus? How will masks be cleaned? 
        Masks come with instructions on how to wash and most masks should be able to be sent out with E & R laundry. 

        Will these protocols be in place all year?
        Our protocols will evolve with state, county, and campus virus prevalence and as new information about COVID-19 and possible treatments develop.

        What is the difference between quarantine and isolation?
        Isolation is used to separate people infected with the virus (those who are sick with COVID-19 and those with no symptoms) from people who are not infected.

        Quarantine is used to keep someone who might have been exposed to COVID-19 away from others. Quarantine helps prevent spread of disease that can occur before a person knows they are sick or if they are infected with the virus without feeling symptoms. 

        If the Health Center determines that a student must be quarantined after arrival on campus, where will the student quarantine?
        Parents will be called and students who have been exposed to COVID-19 are encouraged to stay off-campus if possible (day students and domestic students can be driven home) and follow quarantine protocol for 10-14 days. If unable to go off campus, Eaglebrook has quarantine rooms and students will be cared for by Eaglebrook faculty and nurses. 

        How will families be notified if a student needs to be quarantined?
        Parents will be called immediately by phone if their child is required to be quarantined.

        What cleaning protocols will be in place for all buildings, including dorm rooms, common areas, and classrooms?
        Frequently touched surfaces will be cleaned throughout the day. Dormitories will be cleaned during the day, and buildings at night. Cleaning and disinfection policies will follow CDC recommendations.
         
      • Treatment and Containment

        What happens if a student needs to be hospitalized for COVID-19?
        Children contract COVID-19 less often and appear to get milder symptoms as compared to adults and have a lower hospitalization and ICU admission rates. If a student is ill enough to warrant a hospital visit, he may visit our local hospital 15 minutes away for emergency room care and if he warrants hospitalization, he will be sent to a children’s hospital with pediatric infectious disease specialists. If admitted he would go to Baystate Children’s Hospital in Springfield, MA which is 40 minutes away and is the closest tertiary and children’s hospital.

        Will a COVID-19 case be covered if my child is enrolled in the School's health insurance plan?  
        Yes. The School's insurance would cover a COVID-19 case. 
      • Campus and Residential Life

        What will orientation activities look like for students?
        More information about orientation will be forthcoming. However, orientation will be for all students as there are new guidelines and routines for us all to learn. 

        When will students receive their advisor and dorm assignment? 
        On September 1, students will be contacted by their advisor and initial family/student Zoom advisor meetings will follow.

        Will parents be able to help move their children into the dorm? 
        Yes, we are staggering arrival times to campus for students, after checking in at the Health Center, a student and one parent will be able to move into their dorm room. There will only be one student per quad moving in at a time.

        Will screening be conducted upon entry to campus?
        Students will be assigned appointments at the Health Center on opening days, from there they will be directed to their dorms.

        How will Eaglebrook control or limit access to campus and facilities?
        Designated entrances and flow of traffic will be marked within campus buildings. Academic buildings will be open during the day and remain available for access at night through Safety & Security. Any vendor or guest on campus will be asked to notify security upon their arrival.

        What are the expectations for Day Students and non-residential employees?
        Observe the Code of Behavior and follow safe and responsible practices at home and traveling to and from campus.

        Will students’ families be allowed to visit campus?
        Yes. The first two weekends (9/11-9/13) and (9/18-9/20) will be closed weekends. Once this time period is over, families may visit campus and will be held to the same screening standard as Day Students, faculty, and staff.

        Will students be allowed to leave campus on the weekends? 
        The first two weekends (9/11-9/13) and (9/18-9/20) will be closed weekends with no students leaving campus. Once this time period is over students and their hosts traveling off-campus will be held to the same screening standard as Day Students, faculty, and staff.

        What if my student needs to travel off-campus for personal reasons?
        Students traveling off-campus will be held to the same screening standard as Day Students, faculty, and staff.

        Will dorm rooms have single or double occupancy?
        There will be single and double occupancy dorm rooms.

        How will you manage the use of residential facilities - bathrooms, common areas, advisor apartments, etc?
        Bathrooms - occupancy ½ the number of sinks - signage will be posted.

        Common areas - occupancy signage will be posted. 

        Advisor apartments - initially will not be open to students, this may change if the guidelines change.

        How will students dine on campus? Will they still do KP?
        Breakfast and dinner will be served in two locations (Gibbs and Sports Center) students and faculty will be assigned to those tables at these locations.

        Lunch will have two seatings, students and faculty will be assigned to tables.

        KP will look different, the student’s roles in the work-study and it’s description at this time is TBD.

        How will physical distancing be enforced in shared spaces?
        Clear signage and reminders.

        What safety measures will be required in the dorms? 
        Students will be required to maintain physical distancing and wear masks in the dorm common spaces. Students must wash their hands regularly, and bathrooms will have capacity limits.

        Additionally, all dorms will be cleaned and disinfected by our Housekeeping Staff on a daily basis including the high touch areas in student rooms. All dorms will also be equipped with hand sanitizer stations and signage will guidelines will be placed throughout all dorms.

        What laundry services are available? 
        The E&R laundry program will continue. E&R is adapting guidelines which they are sharing with the school.

        Will students be able to order packages or can I send my student packages?
        The goal with packages is to significantly reduce the waste and extraneous items. Packages not containing essentials or homemade treats will be returned, forwarded to home, or disposed of unless we know that are being sent or have been alerted by parents. 

        Will there be large gatherings of students for school events?
        Group gatherings will be in accordance with the Health Center and CDC guidelines.

        Will there be large gatherings of students and families for school events?
        Currently, Parent Weekends and other events will be virtual.
         
      • Academics

        How will the academic calendar look this year?
        We will maintain the familiar trimester schedule. The main difference will be that students are not returning to campus in December. The winter term will still begin following Thanksgiving break and we will have two and a half weeks of class in December, but those classes will be facilitated remotely. 

        How will the academic program be delivered?
        Students will be sectioned into their classes as normal. We will continue to have seven-block rotation, though only five classes will meet each day rather than our traditional six classes. This is so we can accommodate two separate seatings for lunch in the dining hall. Classes will be taught in person using physical distancing protocols within the classrooms. In certain classes, the number of students on the roster will exceed the number of students who can fit in the room because of the distancing protocols. In such a scenario, the appropriate number of students will rotate to the Assembly Area where they will be able to participate in the class through Zoom.  

        Will students have a choice between on- and off-campus instruction?
        Students who are unable to be on campus will be sectioned into classes as usual. Classrooms will be outfitted with cameras that will allow students to participate in live time through Zoom.  If students are unable to join the class synchronously, recordings will be available and work will be posted.

        Can students take classes remotely while recovering from COVID-19?
        Yes. It was announced on July 14 that students may remain in the United States and take all classes online. 

        What happens if on-campus instruction is interrupted?
        If on-campus instruction is interrupted at any time during the year, all students will move to a distance learning program and Eaglebrook will work with families to ensure a safe return of students to their homes. The specifics for what the revised distance learning program is in the works.

        Can students take classes remotely while recovering from COVID-19?
        Yes. 


        What changes and improvements are being made to the December Distance Program?
        See above. 

        What kind of grading will be implemented during the December Distance Program?
        Eaglebrook’s regular grading system will be used.  

        How will the daily schedule work?
        Breakfast will be served at 8:00 a.m., followed by the morning assembly. Due to physical distancing protocols, underform students will watch the assembly from classrooms via a live stream. There will then be three class periods of 45 minutes each, followed by two separate seatings for lunch. Half of the students will eat lunch while the other half takes advantage of free time and study hall. Following lunch, there will be two more class periods, also lasting 45 minutes. The class day will end at 2:40 p.m. and will be followed by sports. There will be a staggered start / end to practices in order to limit traffic in the locker room and showers. Sports will be over by 5:00 p.m. The evenings will follow our traditional schedule, with a 6:00 p.m. dinner and 7:15 p.m. study hall. 

        How will students transition between classes?
        There will be five minutes of passing time between each class. Congestion will be limited by controlling for the direction of travel in each hallway, entrance, and exit. There will be signs and arrows pointing people in the proper direction, as well as adults monitoring the halls between classes.

        How will classrooms be organized?
        Classrooms will be arranged based on physical distancing protocols. Student desks will remain in specific locations and wheels will be removed from desks that are mobile. Assigned seats will also be required in each class to make it easier to track close contacts.

        Will all classes be synchronous?
        Yes.

        Would the school consider extending the school year into summer of 2021 to make up for missed days if closures occur during the school year?
        This has currently not been discussed. 

        Will there be Sixth Form assemblies? 
        Yes. Sixth Form assemblies will continue to be delivered live. If distancing allows, fellow Sixth Formers will still be able to watch from the Assembly Area, and other students and community members can remotely. 
         
      • Boarding Students

        How will Eaglebrook support students who can’t get to campus right away?
        Students will be able to participate in classes online until they are able to arrive at Eaglebrook.

        Will the school provide transportation to and from the airport?
        Yes. The School will be able to provide transportation for Thanksgiving/March breaks. However, required safety protocol will not allow Eaglebrook to provide transportation from airports for the school opening. Therefore, we are providing you with information of three livery services that Eaglebrook uses - all of which are following COVID-19 State-mandated guidelines. These livery services also provide an unaccompanied minor service for a fee. 


        TLC Limousine Services 
        www.thomaslivery.com
        860-585-5466

        Michael's Limousine 
        www.michaels-limo.com
        413-583-6392

        Travel Kuz
        www.travelkuz.com
        413-863-2595

        How will students travel from the airport to campus with physical distancing recommendations in place?
        The three livery services listed above are following COVID-19 State-mandated guidelines. 

        Will you offer any programming or opportunities to stay on campus during school breaks?
        If there are circumstances that don't allow students to return home for school breaks, we will implement programming and opportunities for students who need to remain on campus. Currently, international-student advisors are recommending to parents and clients that students remain in the country. 

        How can students minimize their risk before returning to campus?
        By limiting exposure to others and quarantining for 14 days prior to returning to Eaglebrook.

        What if government protocols change?
        Eaglebrook will evaluate and re-structure protocols as needed.
         
      • Day Students

        How will day student drop-off / pickup be managed? 
        Drop off: Day Students will be asked to arrive between 7:45 a.m. and 8:30 a.m. Underformers will report to the library and then transition to their first period class by 8:30 a.m. for assembly. Sixth Formers will report to the assembly area. 

        Pickup: Day Students will be asked to check out when they’re leaving campus so we can more accurately monitor who is on campus and keep everyone in safe situations. If day students have to remain on campus after sports because of Home Night, Hilly Chase, etc. then they will initially be asked to report to the library. Dorms may become available as the fall progresses.
         
      • Arts, Athletics, & Traditions

        How will athletics be impacted? 
        We are fortunate to have ample space for our athletes to play sports and we plan to provide a robust athletic experience. To accommodate physical distancing in locker rooms and showers we will utilize locker rooms in the Sports Center, Schwab Family Pool, Alfond Arena and showers in the dorms. We will also have staggered starting and ending times for teams to allow for more space in the locker room facilities. Masks will be worn in all locker room facilities (except in showers) and may be worn when participating in certain sports. 

        Can I pick my student up for private league games and practices? 
        This will be determined on a case-by-case basis by Luke Williams, Director of Athletics and Wayne Hioe, Medical Director. Factors to be considered will be Phase, sport, league safety protocols, drills vs. games, and location. 

        How will the Performing Arts be impacted? 
        The Performing Arts are central to the rich and diverse experience of the school. We will continue with our coursework in the areas of music and theater, and we will work to schedule opportunities for performances that meet and exceed the criteria for the Code of Behavior, both in rehearsals and in performances.

        How will Eaglebrook’s traditions be impacted? 
        Eaglebrook’s cherished traditions like Sunday Meeting, Hilly Chase, Home Nights etc... will all take place but may function differently to begin the year.
         
      • Off-Campus Programs and Student Travel

        How will off-campus school programs be impacted?
        Access to off-campus will be restricted at first and will then be re-examined on a case by case basis; our first priority is for the safety, health, and well-being of our students and employees. We believe that we can offer substantial on-campus programming in lieu of off-campus programs.

        What if my student needs to travel off-campus for personal reasons?
        Student travel will be permitted after the first two weekends (9/11-9/13, 9/18-9/20) of the year. Students and their hosts traveling off-campus will be held to the same screening standard as Day Students, faculty, and staff.

        Will there be activities on the weekends?
        Yes. There will be on-campus activities on the weekends. 

        Will students be able to sign out to visit day student homes?
        Yes. The first two weekends (9/11-9/13) and (9/18-9/20) will be closed weekends with no students traveling off-campus, however, after that initial time period, students and their hosts traveling off-campus will be held to the same screening standard as Day Students, faculty, and staff.
         
         

      Eaglebrook Contacts

      Questions about enrollment? 
      Contact Christopher Loftus, Director of Admissions

      Questions about health care? 
      Contact Wayne Hioe, Medical Director 

      Questions about student travel? 
      Contact Rich Fox, Assistant Head; Dean of Students 

      Questions about opening days or residential life? 
      Contact Shappy LaPointe, Assistant Head; Dean of School Life

      Questions about academics? 
      Contact Nick Leyden, Director of Studies 

      Questions about athletics? 
      Contact Luke Williams, Director of Athletics

      Questions about tuition? 
      Contact Eric Malloy, Chief Financial Officer 

      271 Pine Nook Road   |   P. O. Box 7   |    Deerfield, MA 01342   |   413-774-7411